Job description
Receptionist and Admin Assistant
Full-time – Office based – Teesside, UK
Reports to – General Manager
The Company
Process Control Equipment Iberica is the Spain and Portugal division of the Process Control Equipment Group, a leading stockist and distributor of valves, automation, and instrumentation across the UK and Europe. A recognised company to the petrochemical, oil and gas, power, pharmaceutical, and food and beverage industries, with over 40 years of trading experience.
Key Responsibilities
- Provide a professional reception and switchboard service to the business, directing calls and taking messages as required.
- Manage all internal meeting room resources.
- Organise meetings – book meeting rooms (on-site and off-site), ensure the provision of refreshments, catering as required.
- Ensure resources are available to support meetings such as flipcharts, pens, etc.
- Book travel (flights, trains, taxis etc) and accommodation as and when required.
- Meet and greet any site guests, ensuring a positive experience for all who attend.
- Sort/distribute incoming post and electronic communication from external and internal sources.
- Scan incoming postal invoices for upload to our digital records/storage.
- Organise the shared “Accounts Payable” inbox to ensure that tasks/correspondence are sent to the appropriate person for each site.
- Maintain and order any required sundry items, e.g. stationery, Macro runs, tea/coffee/milk supplies.
- Order uniform for staff members.
- Organise office social events where required.
- Assist with any other reasonable ad hoc duties of a similar responsibility level as may be allocated to the role from time to time in pursuit of business efficiency.
- Ensure your own health and safety at work and the health and safety of anyone else who might be affected by your acts and omissions.
- Ensure compliance with any relevant legal requirements.
- Comply with environmental legislation and company guidelines with regards to the environment.
- Adhere to the Company’s policies including equal opportunities, health & safety, standards of dress and behaviour, this also includes participating in the Company performance review/appraisal scheme and training and development opportunities as appropriate.
Personal Specification
Education
- Good base level of education is preferred (Such as GCSE or equivalent).
Experience
- Experience in a receptionist, administrative, or customer service role would preferred
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Attention to detail and a proactive approach to problem-solving.
- Ability to manage time effectively and prioritize tasks.
Personal Attributes
- Friendly and approachable, with excellent interpersonal skills.
- Dependable and trustworthy, with a strong work ethic.
- Ability to work both independently and as part of a team.
- Flexible and adaptable to varying workloads and office demands.
Apply now!
